Upsizing To A New Office? Here’s What You Need To Do….
Moving to a larger office can appear a daunting task at first. Whether you’re upsizing to new premises to facilitate the growth of your business or merging with another company, it is important to plan the move accordingly to minimize any disruption to your business.
Having completed hundreds of office moves in Nottingham and the East Midlands, we understand the importance of efficient planning and can ensure a smooth and hassle-free office relocation from the outset.
Here are some top tips to consider when moving to a new office…
Plan Thoroughly & Methodically
When relocating to a new office, it is important to ascertain the square-footage of space available before comparing it to that of your current premises. Is the new space open plan, divided across multiple floors or partitioned to form a certain layout?
It is important to measure the larger items of equipment and office furniture (such as filing cabinets, large printers and photocopiers) and establishing where these will be positioned in your new office.
Particular attention should be paid to the location of power outlets in relation to the surrounding space available, ensuring desks and workstations can be configured in an optimum layout.
Storage solutions must also be considered, especially if your company is legally required to store large quantities of documents which need to be stored securely yet easily accessible if required.
Find A Removals Company Experienced In Office Relocation
There are many removals companies and “man with van” firms throughout the Nottinghamshire area, so it’s important to find the best and most experienced removal company you can. When approaching a company to assist you, ask them about the number of office relocations they have carried out, where they took place and for which companies.
An experienced removals company will provide you with valuable advice about the office move, produce an estimate based on the amount and number of items you need to transport, disassemble and reassemble your office furniture, take protective measures to handle and load I.T equipment carefully, and should offer to complete the move outside of normal trading hours to minimise disruption.
If Possible, Complete The Move In Stages
If you have a large amount of furniture and number of items to be moved (and if your current rental agreement allows for it), conduct the office move in multiple stages. Identify and group low priority items that are relied on infrequently and have these transported to the new premises first. Perhaps you have a large number of filing cabinets containing documents that are rarely used. These could be moved first to make the office relocation more manageable over time.
Group Furniture & Equipment By Importance
Organise furniture and equipment by “level of importance” and request your chosen removals firm to load their vehicles accordingly. This will ensure the furniture and equipment you need most can be unloaded first when it arrives at the new premises, helping you to restore operations after the shortest possible “down time”.Back To List